May 23, 2017 In this tutorial we will show you how to configure your Gmail account inside Microsoft Outlook 2016 (all problems reported before about the setup of Gmail in Outlook.
If you use Outlook to check and manage your email, you can easily use it to check your Gmail account as well. You can set up your Gmail account to allow you to synchronize email across multiple machines using email clients instead of a browser.
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We will show you how to use IMAP in your Gmail account so you can synchronize your Gmail account across multiple machines, and then how to add your Gmail account to Outlook 2010, 2013, or 2016.
Set Up Your Gmail Account to Use IMAP
To setup your Gmail account to use IMAP, sign in to your Gmail account and go to Mail.
Click the Settings button in the upper, right corner of the window and select Settings from the drop-down menu.
On the Settings screen, click Forwarding and POP/IMAP.
Scroll down to the IMAP Access section and select Enable IMAP.
Click Save Changes at the bottom of the screen.
Allow Less Secure Apps to Access Your Gmail Account
RELATED:How to Secure Your Gmail and Google Account
If you are not using 2-factor authentication on your Gmail account (although we recommend you do), you will need to allow less secure apps to access your Gmail account. Gmail blocks less secure apps from accessing Google Apps accounts because these apps are easier to break into. Blocking less secure apps helps keep your Google account safe. If you try to add a Gmail account that does not have 2-factor authentication on, you will see the following error dialog box.
It is better to turn on 2-factor authentication in your Gmail account, but if you would really rather not, visit Google’s Less secure apps page and log in to your Gmail account if prompted. Then, turn on Access for less secure apps.
Now you should be able to continue to the next section and add your Gmail account to Outlook.
Add Your Gmail Account to Outlook
Close your browser and open Outlook. To begin adding your Gmail account, click the File tab.
On the Account Information screen, click Add Account.
On the Add Account dialog box, you can choose the E-mail Account option which automatically sets up your Gmail account in Outlook. To do this, enter your name, email address, and the password for your Gmail account twice. Click Next. (If you are using two-factor authentication, you’ll need to get an “app password” from this page.)
The progress of the setup displays. The automatic process may or may not work.
If the automatic process fails, select Manual setup or additional server types, instead of E-mail Account, and click Next.
On the Choose Service screen, select POP or IMAP and click Next.
On the POP and IMAP Account Settings enter the User, Server, and Logon Information. For the Server Information, select IMAP from the Account Type drop-down list and enter the following for the incoming and outgoing server information:
Incoming mail server: imap.googlemail.com
Outgoing mail server (SMTP): smtp.googlemail.com
Make sure you enter your full email address for the User Name and select Remember password if you want Outlook to automatically log you in when checking email. Click More Settings.
On the Internet E-mail Settings dialog box, click the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication and make sure the Use same settings as my incoming mail server option is selected.
While still in the Internet E-mail Settings dialog box, click the Advanced tab. Enter the following information:
Incoming server: 993
Incoming server encrypted connection: SSL
Outgoing server encrypted connection TLS
Outgoing server: 587
NOTE: You need to select the type of encrypted connection for the outgoing server before entering 587 for the Outgoing server (SMTP) port number. If you enter the port number first, the port number will revert back to port 25 when you change the type of encrypted connection.
Click OK to accept your changes and close the Internet E-mail Settings dialog box.
Click Next.
Outlook tests the accounts settings by logging into the incoming mail server and sending a test email message. When the test is finished, click Close.
You should see a screen saying “You’re all set!”. Click Finish.
Your Gmail address displays in the account list on the left with any other email addresses you have added to Outlook. Click the Inbox to see what’s in your Inbox in your Gmail account.
Because you’re using IMAP in your Gmail account and you used IMAP to add the account to Outlook, the messages and folders in Outlook reflect what’s in your Gmail account. Any changes you make to folders and any time you move email messages among folders in Outlook, the same changes are made in your Gmail account, as you will see when you log into your Gmail account in a browser. This works the other way as well. Any changes you make to the structure of your account (folders, etc.) in a browser will be reflected the next time you log into your Gmail account in Outlook.
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If you are using Microsoft Outlook 2016 to manager emails, you may want to connect your commonly used Gmail account to Outlook for the convenient management of your emails. Now, this post will show you how to setup Gmail account in Outlook 2016 via IMAP.
How to setup Gmail account in Outlook 2016 via IMAP
Before starting to add/setup Gmail account into Outlook 2016, you need to enable IMAP Access and Allow less secure apps in your Gmail account.
Section 1: Enable IMAP protocol access in Gmail
Step 1: Log into your Gmail account.
Step 2: Click the settings gear button and then select Settings.
Step 3: On the Settings page, click Forwarding and POP/IMAP. Locate the IMAP Access section, select Enable IMAP, leave the rest of the default settings as they are, and then click the Save Changes button.
Section 2: Allow less secure apps
Step 1: Click on your head picture and then click My Account.
Step 2: On the 'My Account' page, click the Connected apps & sites link, scroll down to locate the Connected apps & sites section, and then make sure Allow less secure apps is turned on.
Step 3: After 'IMAP Access' and 'Allow less secure apps' are enabled, you can sign out. Next, you can setup the Gmail account in Outlook 2016 by configuring IMAP settings. Do as follows.
Section 3: Setup Gmail account in Outlook 2016
Step 1: Start your Outlook 2016 app by clicking Outlook 2016 shortcut on Windows taskbar.
Step 2: Click File -> Info tab, and click the Add Account button.
Tips: If it's the first time you start Outlook and you've never added any email account yet. The 'Welcome to Outlook 2016' window will open. Click Next, select Yes and click Next.
Step 3: Select Manual setup or additional server types and click Next.
Step 4: Select POP or IMAP and click Next.
Step 5: Fill in the information of your Gmail account, and then click More Settings.
Tips: In the Logon Information section, use your Gmail address as the User Name, and use your Gmail logon password as the Password.
Step 6: Select the 'Outgoing Server' tab, check My outgoing server (SMTP) requires authentication, and keep Use same settings as my incoming mail server selected.
Step 7: Select the Advanced tab. In the “Incoming server (IMAP)” section, select SSL as the type of encrypted connection, and it will automatically use 993 as the incoming server port. In the 'Outgoing server (SMTP)' section, select TLS as the type of encrypted connection, it will use 25 as the outgoing server port; alternatively, you can also select SSL as the type of encrypted connection and type 465 as the outgoing server port. Finally, click OK.
Step 8: When you return back to the Add Account dialog, check Automatically test account settings when Next is clicked, and then click Next.
Step 9: Outlook will be testing the account settings you entered. If everything went right, it will successfully log onto the server and send test e-mail messages. Then click Close.
Step 10: Now, you're all set. Outlook 2016 now has all the information to setup your Gmail account. Click Finish, and your Gmail account has been successfully added to Outlook 2016.
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